7 Top Customer Data Capture Solutions for Retailers (2025)

What’s the most valuable asset that your retail business has? Inventory, store space, and people are common answers. But with so many competitors vying for your target customers’ attention and selling comparable products, it’s customer data that holds the most value. 

Customer data gives you the opportunity to personalize your marketing campaigns and make smarter inventory decisions that ultimately increase sales. 

The challenge is: collecting customer data isn’t straightforward. Some shoppers are hesitant to share their personal information with brands; other retailers don’t have a standardized process for how they capture information. This inconsistent data can result in incorrectly personalized omnichannel marketing campaigns that have the opposite effect on revenue.

This guide shares what a customer data capture solution is and why your store needs one, with examples and use cases for this type of retail technology. 

What is a customer data capture solution?

A customer data capture solution is a platform that helps retailers collect, store, and use information they’ve collected on their shoppers. It pulls data from multiple sources—including your online store, retail point of sale system (POS), marketing automation tools, and loyalty programs—to offer a single customer view for each shopper. 

Benefits of using customer data capture solutions

Customer data capture solutions are an integral part of the modern retailer’s tech stack because they offer the following advantages:

• Enhanced customer segmentation. When you have a central repository for every piece of data you’ve collected on customers, it becomes easier to divide them into segments based on qualities they share.
• Personalized marketing. Use segments for retail personalization—whether that’s tailored product recommendations, discounts, or loyalty rewards that are specific to each customer segment.
• Improved efficiency. Instead of taking a blanket approach to in-store customer service, retailers can retrieve a customer’s unified profile to offer personalized recommendations based on their purchase history, loyalty points, or product returns, all while reducing manual data entry. 

Examples of customer data capture solutions

Customer data platforms (CDP)

Customer data platforms (CDPs) unify every piece of information you’ve collected on a customer. Powered by integrations between different systems, real-time synchronization into the CDP gives you an up-to-date view of each individual shopper. 

If you’re using Shopify to run your business, you already have a CDP built in. The unified commerce platform creates a unique customer profile each time someone shares their phone number or email address with your business. Any supplementary data—whether collected through a native Shopify feature (e.g., Shopify Email) or integrated app (e.g., Smile for loyalty points)—feeds back to this 360-degree customer view.

Diane von Fursternberg is just one retailer using data from Shopify’s CDP to personalize the retail experience. In-store associates, known as personal shoppers, can pull up a shopper’s profile from their POS device to adjust the retail experience based on first-party customer data they’ve already collected.

“One of our favorite Shopify POS features is adding notes to a customer’s profile to store information like their favorite colors, ideal size, or a product they’re excited about from our new collection,” says assistant store manager Joanna Puccio. “Those qualitative insights really help us really make them feel like we’re their personal stylist the next time they shop with us.” 

Web forms and quizzes

Website forms are one of the oldest methods for collecting customer data. They standardize the data collection process by asking a series of questions, with answers collected in a preformatted field (e.g, long text or number rating). 

Modern forms, however, are more than lengthy questionnaires designed with the sole purpose of extracting customer data for nothing in return. Almost half of global consumers say they’re willing to share personal information in exchange for a better experience. As a result, retailers have innovated on the traditional form with quizzes and interactive surveys that gather customer data in exchange for personalized product recommendations. 

Jones Road Beauty, for example, runs a “Find My Shade” quiz that asks a customer to share their skin concerns, skin tone, and product use cases in return for a personalized product recommendation. Quiz-building tool OctaneAI says this quiz has helped the beauty brand increase its average order value from $60 to $90 with a conversion rate of 16%.

CRM systems

A customer relationship management (CRM) system keeps track of any interactions between customers and your support teams. Popular examples include Endear, Gorgias, and Salesforce—all of these integrate with Shopify.

The downside to relying solely on CRMs for customer data capture is that the results may be skewed. Most shoppers only reach out to support when they need help or are unhappy with a product—not to share their positive experience using it. It’s why CRMs are best integrated into another CDP if you’re seeking a full picture view of your customers. 

Email marketing tools

Email marketing is one of the most valuable retail marketing strategies because it lets you arrive in a place not many other brands can: a customer’s inbox. 

Plus, because retail email marketing is an owned channel, you can collect a wealth of first-party data on your audience, including forms they subscribe through, emails they open, links they click, and offers they redeem.

To make email marketing a sustainable source of customer data collection, you’ll need subscribers to opt in. Shopify has a range of tools to gather consent: 

• Shopify Forms: Add pop-ups to your ecommerce website to gather customer data, such as their email address or phone number. Offer an incentive in exchange for this information, like 10% off their first order or an exclusive product that’s only available to subscribers. 
• Digital receipts: Swap out paper receipts in favor of digital ones sent at checkout. Customers need to share their phone number or email address to receive proof of purchase digitally. 
• Email capture in POS: This feature connects a customer’s payment details with a Shop Pay account to surface their email address and phone number at checkout. If they do have a Shop Pay account, they can receive their receipt through the Shop app. If they don’t, they can opt in to receive marketing communications with a single tap. 

Cosmetics brand Sculpted by Aimee leans on email capture to gather customer data for future personalization in its retail stores. “Every store has seen massive improvements and is smashing their data capture goals every single week thanks to Shopify POS,” says head of ecommerce Kevin Clarke. They report a 275% increase in email capture across all retail stores after implementing the Shopify POS feature. 

Website tracking tools

Website tracking tools use JavaScript code, known as cookies, to track activity happening on your online store. Shopify, for example, has a pixels manager that tracks when website visitors make certain actions on-site, such as clicking a link or adding a product to their online cart. 

Although website tracking tools are great sources of customer data, they’re becoming increasingly difficult to use. Data privacy laws stipulate that you must get cookie consent beforehand. Yet online shoppers are notorious for saying no: around two-thirds of them turn off cookies or website tracking to protect their privacy online. 

That’s not to say they’re completely redundant. You can shed light on who’s visiting your website and the actions they take through cookie-based website tracking tools. Still, you’ll likely need to supplement this customer data capture method with another solution for a more complete picture. 

Chatbots

Every time someone reaches out to your brand is an opportunity to capture customer data. Chatbots facilitate those discussions when they take place virtually. Ask for their email address or phone number to create a customer profile, then store any details from the conversation, like their ideal shipping timeline or product you’ve recommended.

Shopify Inbox, for example, can add a live chat widget to your ecommerce website. It can collect customer information at the start of the chat and then merge it with a unified customer profile to provide a 360-degree customer view. 

💡Tip: Configure instant answers using Shopify Magic for frequently asked questions. This can ease the burden on your team's support tickets while also providing customers with an immediate response to their live chat requests.

Customer feedback surveys

Surveys are one of the oldest—yet most reliable—ways to capture customer information. You can reverse engineer your forms to gather the exact type of data you want, rather than collating any scrap of information a customer is willing to share at any given time.

Customer feedback surveys can shed light on:

• What motivates shoppers to buy 
• Which channels they prefer to buy through (and why)
• Why customers initiate refunds

Aside from simply collecting customer feedback, surveys can pinpoint friction in the retail customer journey—and give you an opportunity to rectify it.

Backyard Butchers, for example, uses Shopify to capture this type of customer data throughout every integrated sales channel. “When customers provide feedback, we can immediately make it right,” says head of marketing Tyler Medina. “We're seeing a greater increase in positive activity and turning any negative situations around quickly. Ultimately, making customers happy along the way because we know who they are.”

How to choose a customer data capture solution

Not all solutions are created equal. Here’s a cheatsheet to find the right data capture technology for your business:

• Outline use cases. How do you plan to use the customer data you’re capturing? If it’s to personalize the in-store experience, for example, you’ll need a solution capable of displaying valuable insights in-store. 
• Confirm integrations. Any data you collect should feed back to a CDP—ideally without synchronization delays or patchy middleware that inflates costs and causes data accuracy issues. Confirm that your shortlisted CDP integrates with every customer data capture process you’ve implemented, including ecommerce, POS, email marketing, CRM, and customer feedback systems. 
• Evaluate scalability. The amount of customer data you’ll collect increases proportionally to your retail business growth. Check for any limitations on how much data your shortlisted solution can store, as well as extra integration costs or implementation fees you might face when incorporating new data capture systems to the CDP. 
• Check security standards. Around 75% of the global population has their personal data protected under privacy laws. Any existing systems, as well as the data connectors used to transfer data from one to another, must comply with these regulations.

Shopify is the best customer data capture solution

Implementing a new customer data capture tool is no small feat. From confirming integration to ensuring regulatory compliance at every step of the data processing journey, Shopify simplifies the entire process.

Every merchant who runs their business on Shopify has a customer data processing platform by default. It creates a unique customer profile each time someone shares their data with you, and feeds back supplementary information—be that loyalty points they’ve earned, emails they’ve opened, or discounts they’ve redeemed both in-store and online—back to this profile for a complete view of every shopper. 

This solidified structured data is the foundation for every aspect of your retail business. Whether it’s understanding your customers to adjust your product assortment or delivering personalized marketing campaigns, data is the most valuable asset you have. Shopify lets you collect it—then put it to work.